Hello Bullseye Team Members,
I am so happy that you took the time to read my blog about how to write a memo. The reason that our company is using blogs is because we feel that will aid in our communication. Of course everyone knowing what is going on within the store can only make our operation run better. However our goal is to make sure that these communications are presented in a logical, well written way. By adding memo's into our stores forms of communication we feel that we can become even more efficient and organized. The tone of these memos are very important. You might use a different tone or language with a fellow team member then you would with your manager or the Store Team Leader. Knowing who you are writing to before you start is very important. Also keep in mind it might sometimes be easier to discuss with a person directly instead of going through the memo writing process.
Everyone knows that we speak to our friends and families in a different way than our collegues. This is something that we need to keep in mind when writing a Bullseye blog. Our blogs are meant to communicate important information about our store. If, for example, the night shift has completed stocking the store with everything other then a particular item, sending a memo about that to the morning shift would be extremely helpful. This could be used to report broken registers, a theft, or even to ask another team member to cover a shift. An example of a theft memo could read something like: "Last evening around 8:15 the electronics department noticed that one of the cases holding Xbox games had been left unlocked and several items had been stolen. Please remember to lock all cabinets before walking away to avoid further loss". The information is presented in a professional, informational and concise way.
12 Tips:
Looking for a few tips to improve your business writing? Well check out www.lifehack.org article about 12 Tips for Better Business Writing. These clues include “avoid jargon” “be professional, not necessarily formal” and to think about “what’s in it for your readers?” These are all short, quick, and easy tips for improving your business writing. If improving your writing is something that you’re interested in then check the 12 tips out here. (Wax, 2010)
The Perfect Memo?
Looking for some more information on how to write that perfect memo? The Purdue Online Writing Lab provides an awesome walkthrough guide on how to write memos. This covers all sorts of things like defining the audience and purpose, along with the different parts of a memo. Also if you’re hung up on the format of memos check out the format page or the sample memo page. Check out the “Purdue OWL: Memos” page for even more information. (Brizee & Perkins, 2010)
Is it their, there, or they’re?
The English language is full of common problems like the one existing with there, their and they're. While most people pronounce these words in the same way, it can often be difficult for someone to determine in which circumstance to use which spelling. Each spelling means a different thing and mistakes can be very common. For example someone might say, “Their studying right now.” When they may actually mean to write, “They’re studying right now.” If you often find yourself wondering which version to use or you wonder about the difference, check out WISC’s very cool interactive exercise posted here. (Hoffman)
References
Bovée, C. L., & Thill, J.V. (2010). Business communication today. (10th ed.).
Upper Saddle River, NJ: Pearson.
Brizee, A. & Perkins, C. (2010, Apr. 21). Retrieved from http://owl.english.purdue.edu/owl/resource/590/1/
Hoffman, J. (n.d.). Using they’re, there, and their correctly. Retrieved from
http://www.wisc-online.com/objects/viewoject.aspx?ID=ESL1402
Wax, D. (2010, Sept. 10). Retrieved from http://www.lifehack.org/articles/communication/12-tips-for-better-business-writing.html
*This blog was created for a college class. This is not intended for real use and any similarities between my assignment and any real company is strictly coincidental.
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